COVID-19 – Meetings, Events, and Weddings
Last Reviewed/Updated: January 19, 2021
In response to recent trends that show an alarming increase in COVID-19 hospitalizations, the province will return to the modified version of Step Two of the Roadmap to Reopen effective Wednesday, January 5, 2022 at 12:01 a.m. for at least 21 days (until January 26, 2022), subject to trends in public health and health system indicators. Learn more about the provincial changes here.
- Visit COVID-19: Case and Contact Guidance for updated information on what to do if an employee tested positive or is a high risk contact.
- Our workplace ‘letter of instruction’ (for June 10, 2021) as been repealed to align with the provincial requirements set out for Step 2.
- You’ve been exposed to someone who has tested positive for COVID-19 on PCR, rapid molecular, or rapid antigen test. Now what? (Flow chart)
- You’ve been exposed to someone who has tested positive for COVID-19 on PCR, rapid molecular, or rapid antigen test and you work in a highest risk setting. Now what? (Flow chart)
- You have symptoms and are concerned you may have COVID-19. Now what? (Flow chart)
If you think you may have COVID-19 or were exposed to the virus, follow these steps to take care of yourself and protect others.
On this page:
- Guidance for Facility Owners
- Guidance for Organizers of Meetings, Events, and Weddings (renters of facilities)
- Guidance for Attendees at Meeting and Event Facilities
- Meeting and Event Spaces – current restrictions
- Health Canada: Risk mitigation tool for gatherings and events operating during the COVID-19 pandemic
- Health Canada: Going Out? Do it Safely!
- Ontario’s Roadmap to Reopening
Meeting and Event Space facility owners and operators have a responsibility to ensure that these spaces are safe for staff and all users. Use these following resources:
- A Safety Plan is required to be developed and posted before the meeting or event space can be used (I.e. how will you control what happens in the space, what cleaning products are used, etc.)
- A safety plan is also required from each person or group that uses or rents your space, as the needs of each person or group will be different
- A Proof of Vaccine system is required to be in place which includes verification of QR coded enhanced vaccine certificates
- Proof of Vaccine guidance for businesses and organizations
- Event Planning During the COVID-19 Pandemic – Canadian Centre for Occupational Health and Safety checklist
- Ontario’s Public Health Measures – Government of Ontario
- Details what activities are permitted in each level of the response
- Ensure HVAC systems are functioning properly and that ventilation is increased as much as possible
- A Safety Plan is required to be developed and posted before you welcome your guests to your meeting or event (I.e. how will you use the space, screen your guests, ensure capacity limits are adhered to, etc.)
- Review the meeting and gathering limits and other associated rules for the Stage of reopening that we are in
- Guests must be vaccinated in order to attend the indoor area of any meeting or event space
You are strongly advised to:
- avoid social gatherings
- limit close contacts to your household
- download the COVID Alert mobile app
To ensure the safety of all public spaces, attendees should:
- Stay home if you are sick
- Not gather with people outside your household
- Wear a face covering/mask at all times when indoors (with limited exceptions)
- Wear a face covering/mask when it is difficult to maintain 2 metres physical distance outdoors
- Avoid crowded places, and try to visit when the event when it is less busy
- Step aside or pass others quickly and courteously if encountering others in the hallways, etc.
- Wash or sanitize your hands often and avoid touching your face with unwashed hands
More information about provincial plans for Steps 1, 2, and 3 can be found here.