Covid-19 Current Status, shutdown province wide

COVID-19 – Meeting & Event Spaces

Last Reviewed/Updated: 8:37 a.m., April 8, 2021

As of 12:01 a.m. on April 8, 2021, A province-wide declaration of emergency and a stay-at-home order are in effect. Click here to learn more.


Guidance for meeting and event facilities during COVID-19

Do you own a meeting or event space, or are planning on renting a meeting or event space? Read the latest guidance that operators and renters of meeting and event facilities must follow during the COVID-19 pandemic.

There are several risk factors that help drive transmission of COVID-19, including:

  • close contact
  • closed spaces
  • crowded places
  • forceful exhalation

Close contact is the highest risk. Limiting these risks is critical to keeping Ontario open and safe. Use the links and resources below to reduce the risk of infection at meetings and events.

Links:


Guidance for Facility Owners

Meeting and Event Space facility owners and operators have a responsibility to ensure that these spaces are safe for staff and all users. Use these following resources:

Guidance for Organizers of Meetings and Events (renters of facilities)

  • A Safety Plan is required to be developed and posted before you welcome your guests to your meeting or event (I.e. how will you use the space, screen your guests, ensure capacity limits are adhered to, etc.)
  • Review the Peterborough Public Health Guidance for Meeting and Event Spaces checklist
  • Review the meeting and gathering limits and other associated rules to ensure your event is safe
  • If you are renting or using a municipally owned space, please note that you are not permitted to have guests from outside of the Peterborough Public Health region  attend the event
  • Please note, that only members of the same household may sit together at a meeting or event that serves food
  • Reg 263/20 (The rules for ‘Red’ state this): https://www.ontario.ca/laws/regulation/200263 (Schedule 2, Section 7)
  • All people who are seated together at a table in the establishment must be members of the same household, a member of one other household who lives alone or a caregiver for any member of either household.
  • Reg. 364/20 (The rules for ‘Orange’ state this): https://www.ontario.ca/laws/regulation/200364 (Schedule 2, Section 11)
    • In the Orange Zone, all people who are seated together at a table indoors in the establishment must be members of the same household, a member of one other household who lives alone or a caregiver for any member of either household.
  • In Green and Yellow, the same rules apply, (households can only sit together), however, it is enforced through this Letter of Instruction.
  • Plainly, you have to live with the people you wish to share a meal with in Green-Red.

Guidance for Attendees at Meeting and Event Facilities

Even if there is no longer a stay-at-home order in your area, staying home is still the best way to protect yourself and others. You are strongly advised to:

  • stay home as much as possible
  • avoid social gatherings
  • limit close contacts to your household
  • download the COVID Alert mobile app

To ensure the safety of all public spaces, attendees should:

  • Stay home if you are sick
  • Do not gather with people outside your household
  • Wear a face covering/mask at all times when indoors (with limited exceptions)
  • Wear a face covering/mask when it is difficult to maintain 2 metres physical distance outdoors
  • Avoid crowded places, and try to visit when the event when it is less busy
  • Step aside or pass others quickly and courteously if encountering others in the hallways, etc.
  • Wash or sanitize your hands often and avoid touching your face with unwashed hands

Additional advice for Red–Control

  • Trips outside of the home should only be for essential reasons (work, school, groceries/pharmacy, health care, assisting vulnerable individuals or exercise and physical activity)
  • Families should not visit any other household or allow visitors in their homes – people who live alone can gather with one household
  • Everyone should avoid social gatherings

Additional advice and measures for Grey–Lockdown

  • Trips outside of the home should only be for essential reasons (work, school, groceries/pharmacy, health care, assisting vulnerable individuals or exercise and physical activity)
  • No indoor organized public events and social gatherings are permitted, except with members of the same household – people who live alone can gather with one household

Travel

Staying home is the best way to protect yourself and others. Avoid travel except for essential reasons.

Within Ontario

Travel between regions will greatly increase the potential for spikes in community spread and undo all the progress we have made.

You should avoid travelling between zones (for example, from Grey-Lockdown to any other zone, Red-Control to Orange-Restrict or Yellow-Protect to Green-Prevent), except for essential reasons.

Inter-provincial

Ontario’s Chief Medical Officer of Health strongly advises that travel out of the province should be limited to essential purposes only.

Individuals and families who consider travelling to another province for essential reasons during the holidays should:

  • consider the risk associated with travelling – this includes COVID-19 transmission in the other province, entry requirements (for example, quarantine) of some other provinces
  • self-quarantine, or drastically reduce close contact with others 10 to 14 days before travelling and after returning home, to help lower the risk of exposure to COVID-19covid 19
  • follow general public health advice, rules and regulations of Ontario and the other province

Meeting and Event Spaces

GREEN gathering limits and other rules:

Meeting and event spaces

Capacity limits:

Not allowed:

  • Booking multiple rooms for the same event

YELLOW gathering limits and other rules:

Meeting and event spaces

Capacity limits:

Guests must give their name and contact information.

Not allowed:

  • Booking multiple rooms for the same event

Time restrictions:

  • Establishments must close by midnight
  • Alcohol cannot be sold after 11 p.m.
  • No one can drink alcohol after midnight

ORANGE gathering limits and other rules: 

Meeting and event spaces

Capacity limits:

Guests must:

  • give their name and contact information

Not allowed:

  • Booking multiple rooms for the same event

Time restrictions:

  • Establishments must close by 10 p.m.
  • Alcohol cannot be sold after 9 p.m.
  • No one can drink alcohol after 10 p.m.

RED gathering limits and other rules:

Meeting and event spaces

Capacity limits:

Not allowed:

  • Booking multiple rooms for the same event

Guests must:

  • give their name and contact information
  • wear masks or face coverings except when eating or drinking (with some exceptions)

Time restrictions:

  • Establishments must close by 10 p.m.
  • Alcohol cannot be sold after 9 p.m.
  • No one can drink alcohol after 10 p.m.

GREY gathering limits and other rules:

Meeting and event spaces

Closed for meetings and events (limited exceptions, for example child care, mental health and addiction support services).