COVID-19 – Meetings, Events, and Weddings

Last Reviewed/Updated: 12:15 p.m., July 19, 2021


Visit www.peterboroughpublichealth.ca/proofofvaccine for updated guidance on the provincial proof of vaccination requirement for select high-risk indoor settings.
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Guidance for Facility Owners

Meeting and Event Space facility owners and operators have a responsibility to ensure that these spaces are safe for staff and all users. Use these following resources:

  • A Safety Plan is required to be developed and posted before the meeting or event space can be used (I.e. how will you control what happens in the space, what cleaning products are used, etc.)
    • A safety plan is also required from each person or group that uses or rents your space, as the needs of each person or group will be different
  • If your facility is hosting a wedding, review the Peterborough Public Health Wedding Planning Checklist
  • Event Planning During the COVID-19 Pandemic – Canadian Centre for Occupational Health and Safety checklist
  • Peterborough Public Health’s Current Restrictions 
    • You will need to know what level we are in to adjust capacity limits, hours of operation, and activities offered at your facility
  • Ontario’s Public Health Measures – Government of Ontario
    • Details what activities are permitted in each level of the response

Guidance for Organizers of Meetings, Events, and Weddings (renters of facilities)

  • A Safety Plan is required to be developed and posted before you welcome your guests to your meeting or event (I.e. how will you use the space, screen your guests, ensure capacity limits are adhered to, etc.)
  • Review the Peterborough Public Health Guidance for Meeting and Event Spaces 
  • Review the meeting and gathering limits and other associated rules for Step 3 to ensure your event is safe
  • No limitations regarding table capacity or household dining, though it is recommended that households be seated together (new)
  • If you are planning a wedding, please review the Peterborough Public Health Wedding Planning Checklist

Guidance for Attendees at Meeting and Event Facilities

You are strongly advised to:

To ensure the safety of all public spaces, attendees should:

  • Stay home if you are sick
  • Not gather with people outside your household
  • Wear a face covering/mask at all times when indoors (with limited exceptions)
  • Wear a face covering/mask when it is difficult to maintain 2 metres physical distance outdoors
  • Avoid crowded places, and try to visit when the event when it is less busy
  • Step aside or pass others quickly and courteously if encountering others in the hallways, etc.
  • Wash or sanitize your hands often and avoid touching your face with unwashed hands

Meeting and Event Spaces

Current Restrictions for Step 3

NOTE: If you are renting your meeting and event spaces for the permitted reasons below, request a safety plan from the business/organization running the event to ensure they are compliant with the full requirements of the regulation and to be granted the % capacity limit listed below. If the renter is not a business/organization and cannot produce a safety plan to your satisfaction, the lower capacity limit of max 25 indoors/100 outdoors would be granted.

Meeting & event spaces can open, provided that they are compliant with the following:

For indoor events without dancing:

Capacity limit determined by physical distancing of 2 metres and may not exceed 50% capacity, as arrived at by taking 50% of the capacity of every room in the rentable meeting or event space and totaling the result, or 1,000 persons, whichever is less.

For indoor events with dancing:

Capacity limit determined by physical distancing of 2 metres and may not exceed 25% capacity or 250 persons, whichever is less.

For outdoor events with or without dancing:

The total number of members of the public permitted to be in an outdoor portion of the rentable meeting or event space at any one time may not exceed 75% capacity, or 5,000 persons, whichever is less.

NOTE: This means that an outdoor meeting and event space will need a designated area to be able to do the capacity calculation and access to the area is controlled to help with adherence to the posted capacity limit.

For a wedding, funeral or a religious service, rite or ceremony (not the social gathering):

Capacity limit determined by physical distancing of 2 metres

  • A capacity limit sign must be posted in a visible place.
  • The indoor and outdoor dining areas must be configured so that patrons seated at different tables are separated by:
  • a distance of at least 2 metres, or
  • plexiglass or some other impermeable barrier.

Maximum capacity limits must be posted and are based on the calculations below – for venues operating at either 75% capacity or 50% capacity:

  • For the purposes of this Order, the maximum number of members of the public permitted in a business or facility that is operating in an outdoor setting at 75 per cent capacity is determined by taking the total square metres of area accessible to the public, dividing that number by 1.33, and rounding the result down to the nearest whole number.
  • For the purposes of this Order, the maximum number of members of the public permitted in a business or facility, or part of a business or facility, that is operating in an indoor setting at 50 per cent capacity is determined by taking 50 per cent of the maximum occupant load of the business or facility, or part of a business or facility, as applicable, as calculated in accordance with Ontario Regulation 213/07 (Fire Code), made under the Fire Protection and Prevention Act, 1997.

More information about provincial plans for Steps 1, 2, and 3 can be found here.